Permanent Office Manager Angus

A long standing client of ours is looking for an experienced Office manager to come join them on a full-time permanent basis. They require an individual who has experience of being very hands on within the finance function. In addition they require someone who has the experience of highlighting any opportunities which promote continual improvement for the business. The office manager will liaise with the senior management within the organisation and ensure all processes and procedures are in line with my clients integrated management system.

The key responsibilities will include but are not limited to:

Administration:

1. Regular reviews of contracts which include, IT, Phones etc.
2. Organising events
3. Social media maintenance
4. Maintain client records and files
5. Control of insurance policies, including renewals
6. Contribute to management with regards to business change
7. Dealing with facilities in liaison with QHSE Manager

Finance:

1. Ensure all invoices are paid within the agreed terms and securing payment dates for invoices
2. Weekly cashflow forecast
3. Reconcile supplier statements and requesting copy invoices where required
4. Reconciliation of all credit card transactions
5. Liaise with the correct personnel regarding any discrepancies with purchase orders
6. Weekly time sheet payroll
7. Monthly payroll
8. Processing payments for supplier accounts
9. Monthly and weekly wages
10. Post all receipts for payments, transfers and payments
11. Month end analysis reports
12. Sales and purchase ledgers
13. Monthly journals

The skills / qualifications / knowledge needed includes:

1. At least 5 years’ experience within a similar role
2. Experience of Sage or equivalent
3. HNC / HND in business administration or equivalent
4. IT literate
5. Excellent communication skills
6. An organised and driven individual