Project Cost Administrator – Aberdeen

Up to £28k

Working alongside a client in Aberdeen to find a Project Cost Administrator to join their team on a full-time and permanent basis. The client are a rapidly growing business that provides support to various global energy sectors.

The role joins the existing project cost team consisting of 4 project cost staff as well as an additional 5 staff in the wider finance team. The Project Cost Administrator will be responsible for supporting the Project Cost & Systems Controller. The successful candidate will be involved in coordinating project activities, managing schedules, arranging assignments and communicating progress to all team members.


  • Supporting creation of Variation Orders.
  • Support project meetings with projects and internal stakeholders.
  • Track equipment utilisation.
  • Handle the minute taking at meetings.
  • Keep team calendars up to date.
  • Working with Expenses.
  • Support with creation of system manuals, processes & procedures.
  • To follow the process of continuous improvement and to demonstrate a continuous improvement approach towards all processes, products and tasks within their role, to maintain and report key performance indicators, and to act as required to ensure agreed performance standards and expectations are achieved or excelled.
  • Review invoice tracker and support weekly meetings.
  • Project invoicing, including the issuing of Milestone Certificates for Client approval and signature.
  • Create CTRs and IDS sheets for all invoicing, reviewing against focal point, expenses.
  • Provide project expenditure support.
  • To actively participate in all aspects of HSEQ awareness, education, training and communication. Accountable for stopping a job if perceived that it is not safe to progress for personnel or the equipment/ product, or if not adhering to standards or procedures.
  • To encourage the team to challenge internal and external processes, procedures and methodologies to improve the offering.
  • To maintain good relationships with clients and other stakeholders.


  • 2+ years experience as a project cost administrator or in a similar role.
  • In-depth knowledge of subsea Oil & Gas operations.
  • Database knowledge in project / finance software and cloud based SharePoint is advantageous.
  • Ability to multi task and work as part of a team.
  • Be a self-starter – ability to work on own initiative and be self-motivated.
  • Excellent communication skills

Salary: Up to £28k

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