Proposals Coordinator- South Aberdeen

  • Permanent
  • Aberdeen

Website Job now filled, regular requirement, please send CV for future vacancies

Based in South Aberdeen, this company has earned global reputation for its innovative approach and sector leading product solutions that help its clients be more competitive and win more business. Currently looking for a Proposals Coordinator to join the team and help work on large tenders.


Summary of Role:


Working in conjunction with and under the direction of the Bid Manager, Senior Proposals Engineers, Board of Directors and the Sales Team, the Proposals Co-ordinator will be responsible for the co-ordination of large tenders, ensuring the timely and accurate submission of technical and commercial offers. This unique role gives the successful candidate commercial experience while gaining a better understanding of the technical aspects of the products we supply from design, testing through to manufacture and delivery.

Key Responsibilities:

  • Have the ability to identify, understand and interpret client specification requirements, while identifying specific department actions.
  • Liaise with internal departments to gather supporting information for bid submission and co-ordinating any enquiry specific meetings.
  • Co-ordination of all documentation from Clients.
  • Preparation of pre-qualification and tenders in accordance with internal management system (IMS)
  • The development of bid winning documentation for the submittal of bids to clients.
  • Work closely with the projects team in the compilation of variations from existing projects.
  • Keep track of outstanding external department actions for the wider team.
  • Acknowledge receipt of enquiries through Client portals.
  • Have an understanding of the various Client portals and ensure that these are kept up to date.
  • Manage the proposals inbox folder distributing key emails within the business and controlling responses ensuring that these are within the stated deadline, chasing if required.
  • To assist the organisation of department workload.
  • Ensure that all systems are maintained and developed in line with company procedures.
  • Manage, compile and submit Client questionnaires.
  • Keep track of the number of enquiries logged on a month by month basis.
  • Provide administrative support to the proposals department.
  • Training, support and assistance to members of the team as well as other colleagues on an ongoing basis.
  • Ensure product track records are maintained with accurate project information.
  • As necessary, perform other duties, requiring the same level of skill & responsibility.


Candidate Requirements:


  • Good general education.
  • Previous work experience in co-ordinator role or similar.
  • Excellent communication and organisational skills.
  • Ability to multi-task and work to tight deadlines.


  • Ability to work using own initiative and to work as part of a multi-disciplinary team.
  • Ability to effectively manage own workload, and work within given timescales (both internal and external)
  • Commitment to provide excellent Customer Care.



  • Initial one-to-one training then continuous thereafter as applicable.
  • Overview of each department to increase company knowledge.



  • £30K-35K Depending on experience.

To apply for this job email your details to

Comments are closed.