Technical Co-ordinator (Rentals)- Westhill

  • Permanent
  • Westhill

Website Job now filled, regular requirement, please send CV for future vacancies

Based in Westhill, this company is aiming to be the global leader in the delivery of alternative engineering solutions. They are currently looking for a Technical Co-ordinator to join their rentals team.


The Role


To provide technical support to the Rental Asset team for management of the company asset fleet. The Technical Co-ordinator will be involved in all stages of asset management helping the business to deliver quality solutions through adherence to planned maintenance processes.


Key responsibilities


  • Maintain detailed records of maintenance activities, including logs of inspections, repairs, and maintenance costs.
  • Coordinate the asset documentation process, ensuring that all records are up-to-date and easily accessible to relevant stakeholders.
  • Daily reports, equipment reports and in yard maintenance reports filed and key points for future maintenance planning highlighted/logged from these reports.
  • Coordinate quality control procedures for all rental assets, working with technical staff to conduct regular inspections and tests to ensure compliance with industry standards.
  • Coordinate compliance documentation, certifications, and client-specific requirements, maintaining a centralized database for easy access.
  • Coordinate technical inquiries and support requests from Project teams to assets, providing accurate information and coordinating with technical experts to resolve issues promptly.
  • Help complete the MS Teams tasks raised with each rental project, checklists etc.
  • Monitor project and client feedback and complaints, coordinating their proper documentation and resolution to improve service levels.
  • Coordinate the inventory management system for flex lay solutions and related accessories, maintaining optimal stock levels and coordinating regular stock audits.
  • Collaborate with the procurement team to coordinate inventory replenishment orders and manage stock movement efficiently.
  • Helping with spares lists and ordering of spares/hydraulic hoses using the company Purchase Request process.
  • Identify areas for improving operational efficiency within the technical administrative processes, coordinating the streamlining of documentation workflows and eliminating redundancies.
  • Coordinate the monitoring of key performance indicators (KPIs) related to technical administrative tasks and initiate process improvements as needed.
  • Co-ordinate incident reporting and investigations, coordinating accurate records and implementing corrective actions to prevent future incidents.
  • Help with planning load outs/equipment returns and toolbox talks.
  • Facilitate effective communication between technical teams and suppliers, coordinating timely updates and responses to inquiries.
  • Coordinate communication channels, such as email groups or project management tools, to foster seamless collaboration and information exchange.
  • Coordinate cost tracking and budget management for technical administrative tasks, identifying cost-saving opportunities without compromising service quality.
  • Work with Asset management teams to coordinate the analysis of spending patterns and optimize expenses related to technical administrative functions.



Qualifications & Skills


  • Degree, HND, HNC level education is preferred.
  • Must have an engineering education and background.
  • Computer literacy in Microsoft Excel and Word.
  • Knowledge of contractual terms and conditions desirable.
  • Highly responsive to client requirements.
  • Experience in a technical role preferably in Oil and Gas service sector.
  • Experience dealing with mechanical, crane, winch, hydraulic, maintenance activities and a background of working in high value projects.
  • Good interpersonal skills.
  • Capable of demonstrating previously achieving successful performance within a team environment.
  • Able to develop effective working relationships with the Technical Team and internal external supply team.
  • Flexible in the face of conflicting priorities.
  • Keen to learn and develop.



  • £35-45K DOE

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