Technical Co-ordinator (Rentals)- Westhill

Website £35-45K

Based in Westhill, this company is aiming to be the global leader in the delivery of alternative engineering solutions. They are currently looking for a Technical Co-ordinator to join their rentals team.


The Role


To provide technical support to the Rental Asset team for management of the company asset fleet. The Technical Co-ordinator will be involved in all stages of asset management helping the business to deliver quality solutions through adherence to planned maintenance processes.


Key responsibilities


  • Maintain detailed records of maintenance activities, including logs of inspections, repairs, and maintenance costs.
  • Coordinate the asset documentation process, ensuring that all records are up-to-date and easily accessible to relevant stakeholders.
  • Daily reports, equipment reports and in yard maintenance reports filed and key points for future maintenance planning highlighted/logged from these reports.
  • Coordinate quality control procedures for all rental assets, working with technical staff to conduct regular inspections and tests to ensure compliance with industry standards.
  • Coordinate compliance documentation, certifications, and client-specific requirements, maintaining a centralized database for easy access.
  • Coordinate technical inquiries and support requests from Project teams to assets, providing accurate information and coordinating with technical experts to resolve issues promptly.
  • Help complete the MS Teams tasks raised with each rental project, checklists etc.
  • Monitor project and client feedback and complaints, coordinating their proper documentation and resolution to improve service levels.
  • Coordinate the inventory management system for flex lay solutions and related accessories, maintaining optimal stock levels and coordinating regular stock audits.
  • Collaborate with the procurement team to coordinate inventory replenishment orders and manage stock movement efficiently.
  • Helping with spares lists and ordering of spares/hydraulic hoses using the company Purchase Request process.
  • Identify areas for improving operational efficiency within the technical administrative processes, coordinating the streamlining of documentation workflows and eliminating redundancies.
  • Coordinate the monitoring of key performance indicators (KPIs) related to technical administrative tasks and initiate process improvements as needed.
  • Co-ordinate incident reporting and investigations, coordinating accurate records and implementing corrective actions to prevent future incidents.
  • Help with planning load outs/equipment returns and toolbox talks.
  • Facilitate effective communication between technical teams and suppliers, coordinating timely updates and responses to inquiries.
  • Coordinate communication channels, such as email groups or project management tools, to foster seamless collaboration and information exchange.
  • Coordinate cost tracking and budget management for technical administrative tasks, identifying cost-saving opportunities without compromising service quality.
  • Work with Asset management teams to coordinate the analysis of spending patterns and optimize expenses related to technical administrative functions.



Qualifications & Skills


  • Degree, HND, HNC level education is preferred.
  • Must have an engineering education and background.
  • Computer literacy in Microsoft Excel and Word.
  • Knowledge of contractual terms and conditions desirable.
  • Highly responsive to client requirements.
  • Experience in a technical role preferably in Oil and Gas service sector.
  • Experience dealing with mechanical, crane, winch, hydraulic, maintenance activities and a background of working in high value projects.
  • Good interpersonal skills.
  • Capable of demonstrating previously achieving successful performance within a team environment.
  • Able to develop effective working relationships with the Technical Team and internal external supply team.
  • Flexible in the face of conflicting priorities.
  • Keen to learn and develop.



  • £35-45K DOE

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